BYLAWS

Texas Society of Health-System Pharmacists

CHAPTER I - Membership

ARTICLE I - MEMBERS

The membership of the Society shall consist of individuals supporting the objectives of the Society. All members of the Society should be supportive of the American Society of Health-System Pharmacists.

A. ACTIVE MEMBERS

Active members shall be pharmacists licensed by any state, district, or territory of the United States who have paid dues and support the objectives of TSHP as presented in Article I of the TSHP Constitution. Only active members may vote or hold office.

B. ASSOCIATE MEMBERS

Associate members shall consist of supporting members, student members, and pharmacy supportive personnel members. Associate members shall receive publications and general communications of the Society, may attend meetings, and may be granted the privilege of the floor, but shall not be entitled to vote or hold elected office (except as otherwise provided in these Bylaws).

SUPPORTING MEMBERS may be individuals other than health-system pharmacists who by their work in the health services, the teaching of prospective health-system pharmacists, or otherwise contributing to health-system pharmacy, make themselves eligible for membership.
STUDENT MEMBERS may be individuals enrolled full time in a pharmacy practice degree program (graduate or undergraduate) in an accredited college of pharmacy or enrolled in a formalized pharmacy technician training program.
PHARMACY SUPPORTIVE PERSONNEL MEMBERS may be individuals who are employed as pharmacy supportive personnel (i.e. technicians) in an organized health care setting, work under the supervision of a licensed pharmacist, and assist in the nonprofessional (i.e. non judgmental) aspects of preparing, distributing or administering medication.

C. HONORARY MEMBERS

Honorary members may be elected from those individuals who are, or have been, especially interested in, or who have made outstanding contributions to, health-system pharmacy practice. Honorary members shall not pay dues but may vote or hold office, if otherwise eligible for active membership. All duly elected Presidents of the Texas Society of Health-System Pharmacists shall become honorary members upon completion of their terms of office.

ARTICLE II - DUES

A. Pharmacy Student members and Pharmacy Technician Student members dues shall be ten dollars ($10) annually. Supportive Personnel member dues shall be twenty seven dollars ($27) annually beginning for 1994.

For a five year period covering the dues rate for calendar years 1999 through 2003, the Board of Directors has the authority to adjust annually the TSHP membership dues rate for the purpose of covering increased costs of existing membership services. The dues would increase by an amount equal to the Consumer Price Index for all Urban Consumers for the previous year, plus an additional amount up to a maximum of fifteen (15%) as approved by the Board of Directors.

B. Dues for members who are enrolled in a residency or fellowship of one year in duration or longer shall be one-half of the active members’ dues. Eligibility shall be determined by the member's status on January 1st of the dues year.

C. Members who change from student status to full active status are eligible to participate in the student pledge program. Dues for the membership year following the last student-dues-eligible year shall be one-half the active dues rate in effect for that year. Dues for the next year shall be at the full active rate.

D. Members who join after July 1 in any year shall be credited with ½ of the dues amount in the following year.

E. Student members who join in the fall of the year shall be considered a member through the close of the next calendar year. Thereafter, the dues year shall be the calendar year.

ARTICLE III

A. APPLICATIONS

Applications for active and associate membership shall be prepared on a standard form and forwarded to the Secretary. Dues must accompany the application for membership. When an individual changes vocation so as to no longer fit the definition of an active member, they shall automatically become an associate member with the rights and privileges of associate membership.

B. HONORARY MEMBERS

Nominations for honorary membership must be submitted by two or more active members of the Society to the Board of Directors and must be approved by unanimous vote.

ARTICLE IV – PERIOD OF MEMBERSHIP

A. ACTIVE AND ASSOCIATE MEMBERS

The period of membership shall coincide with the calendar year and extend from January through December. Any member in arrears for dues for 90 days shall cease to be a member of the Society.

B. HONORARY MEMBERS

Honorary members shall be elected for life.

CHAPTER II - OFFICERS

ARTICLE I - COMPOSITION

The officers of the Society shall be the President, Immediate Past-President, President-elect, Secretary and Treasurer.

ARTICLE II - NOMINATION

The Committee on Nominations shall present to the Secretary of the Society at the annual business meeting at least two candidates for the office of:

A. President-Elect, annually
B. Secretary, in every odd-numbered year
C. Treasurer, in every even-numbered year

ARTICLE III - ELECTION

Within 60 days after their nomination, the Secretary shall submit by mail, to every active and eligible honorary member of the Society, the names of the candidates, together with a brief review of their professional background. Members shall indicate on the ballot a choice of candidates for the offices to be filled and return it to the Canvassing Committee by mail within the deadline date printed on the ballot. The deadline date shall not be more than 30 days from the date of mailing. A candidate will be elected by majority of the votes cast. In the event there is no majority or there is a tie, another ballot will be prepared listing the leading candidates and mailed as per a regular election.

The Canvassing committee shall count the number of ballots received by the deadline. If the number received is less than fifty percent of the lowest percentage response for the past three years, the election shall be declared invalid. The Secretary shall be instructed to mail new ballots within 14 days to the members with an explanation of why a new ballot has been mailed out. The ballots shall be returned within 30 days from the date of the second mailing.

ARTICLE IV - BALLOTS

The ballots of active and eligible members shall be submitted to the Canvassing Committee who shall count the votes. The Canvassing Committee shall certify to the President and Secretary the results of the election. The Secretary shall notify all candidates of the results of the election.

ARTICLE V – INSTALLATION OF OFFICERS

Officers elected by a majority of votes cast, in the case of the President-elect and the Treasurer or Secretary, or ascending to the office of President and Immediate Past-President, shall be installed at the Installation Luncheon held at the Texas Society of Health-System Pharmacists Annual Seminar following the election.

ARTICLE VI - DUTIES

A. PRESIDENT

The President shall be the principal elected official of the Society and shall be so recognized at all Society programs and activities. With approval of the Board of Directors, the President shall appoint chairmen and members of committees and groups as needed. S/he shall appoint an officer of the Society to serve as liaison to each Council and Section of the Society. Except as otherwise provided, shall fill all vacancies by appointment. The President shall be an ex-officio member of all Society councils, committees and sections and shall be a member of the Board of Directors and serve as its chairman.

B. IMMEDIATE PAST-PRESIDENT

The Immediate Past-President shall be a member of the Board of Directors and serve as its chairman in the absence of the President and President-Elect. S/he shall serve as the Society's liaison with the R&E foundation and chair the Committee on Nominations.

C. PRESIDENT-ELECT

The President-Elect shall perform the duties of the President whenever the President is unable to do so. S/he shall be a member of the Board of Directors and serve as its Vice-Chairman, and shall assume other responsibilities as directed by the President, including ex-officio membership of all Society Councils. With the approval of the Board of Directors, in consultation with the President, the President-Elect shall appoint the Chairman, the Vice-Chairman and the members of the Councils. S/he shall prepare an address for presentation at the Installation Luncheon. S/he shall serve as chairman of the Committee on Organization and Goals which will review and recommend changes to the Society's three year plan.

D. TREASURER

The Treasurer shall serve as custodian of the Society's funds, and shall invest and disburse funds at the direction of the Board of Directors and shall serve as Chairman of the Committee on Finance. A periodic statement on the financial condition of the organization and a report and financial statement will be presented at the Annual Business Meeting. S/he shall be a member of the Board of Directors.

E. SECRETARY

The Secretary shall be a member of the Board of Directors and shall serve as its Secretary. S/he shall record and maintain minutes of meetings of the Board of Directors, and other meetings when directed by the President, and shall conduct the Society's correspondence as directed by the President. S/he shall maintain an up-to-date copy of the Constitution and Bylaws and the Policy Manual of the Society. A Secretary's report describing the Society activities during the preceding year shall be presented at the Business Meeting.

ARTICLE VII - VACANCIES

The Board of Directors shall fill vacancies in the list of candidates which may occur by death or resignation after the adjournment of the Annual Business Meeting of the Society and prior to the issuance of ballots.

A. If the President is unable to perform the duties of the office, the President-Elect shall immediately ascend to the Office of President. If both the President and President-Elect become unable to perform the duties of their offices, the Board of Directors shall appoint, from its membership, a President to serve for the balance of the unexpired term. At the next Business Meeting of the Society, nominations shall be presented by the Committee on Nominations for the offices of President and President-Elect. They shall be elected according to the provisions of the Bylaws.

B. If the Secretary or Treasurer becomes unable to perform the duties of the office, the Board of Directors is empowered to fill such vacancy for the remainder of that term.

C. The Committee on Nominations shall present to the Board of Directors a candidate for the vacant office.

CHAPTER III – BOARD OF DIRECTORS

ARTICLE I - COMPOSITION

The Board of Directors shall consist of the President, Immediate Past-President, President-elect, Secretary, Treasurer of the Society, and the President and President-elect of each affiliated chapter in the State or their designated representative as voting members. The chair and co-chair of each council and section shall be non-voting members of the Board of Directors. Terms of office for all affiliated chapter board members shall begin at the Installation Luncheon held at the Texas Society of Health-System Pharmacists Annual Seminar and after the Annual Business Meeting the following year. No person shall serve in any dual voting capacity on the Board of Directors. Each affiliated chapter representative serving on the Board of Directors (or his/her designee) must be an elected officer or an elected representative of the affiliated chapter and be an active member of the Society to vote in the proceedings of the Board. Ex-Officio members of the Board of Directors shall include the President-Elect designee, the Secretary Elect and the Treasurer Elect.

ARTICLE II - OFFICERS

The President of the Society shall serve as Chairman of the Board of Directors. The President-Elect shall serve as Vice-Chairman of the Board of Directors. The Secretary shall serve as Secretary of the Board of Directors. The Treasurer shall preside as Chairman of the Committee on Finance. The Immediate Past-President shall serve as Chairman of the Board of Directors in the absence of the President and President-elect. If the Immediate Past-President is unable to perform the duties of the Chairman of the Board, the next previous Past-President shall serve as Chairman of the Board.

ARTICLE III – COMMITTEES OF THE BOARD

The Board of Directors shall designate the following committees to report directly to the Board unless otherwise specified.

A. COMMITTEE ON FINANCE

The Committee on Finance shall consist of five members: the President, the Immediate Past President, the President-elect, the Secretary, and the Treasurer. The Committee will be involved with securing an appropriate accounting review on a biannual basis, preparation of internal audit guidelines of disbursement of monies, budget preparation, and guidelines of all monetary expenditures. Ex-Officio members of the Committee shall include the President-Elect designee, the Secretary Elect and the Treasurer Elect.

B. COMMITTEE ON ORGANIZATION AND GOALS

The Committee on Organization and Goals shall be an advisory body to the Board of Directors. It shall review the organization of the Society and analyze its effectiveness and make recommendations for improvements. It shall recommend broad goals for health-system pharmacy practice in Texas and outline plans for achieving such goals. This committee shall be responsible for coordinating the Society's strategic plan. This committee shall be chaired by the President-elect.

C. COMMITTEE ON NOMINATIONS

The Committee on Nominations is to consist of at least three members whose duty it shall be to nominate the candidates for the office of President-elect, Secretary, and Treasurer. The report of the Committee on Nominations shall be presented at the Annual Business Meeting.

D. EXECUTIVE COMMITTEE

The Executive Committee shall consist of five members: the President, the President-elect, the Immediate Past-President, the Secretary and the Treasurer. The Committee shall represent the Society at meetings of other groups and organizations, be responsible for and make recommendations regarding the daily operation of the Society, and report on these activities to the Board of Directors at its regular meetings. Ex-Officio members of the Committee shall include the President-Elect designee, the Secretary Elect and the Treasurer Elect.

ARTICLE IV – OTHER COMMITTEES

The President shall appoint such additional committees as are deemed necessary to carry out the responsibilities and programs of the Society.

ARTICLE V - MEETINGS

The Board of Directors shall meet at least three times a year. In addition, it shall meet at the call of the Chairman, or upon application in writing to the Secretary, of any three members of the Board. All meetings of the Board are open to all members of the Society, except if the Board votes to meet in executive session to discuss personnel matters.

ARTICLE VI - QUORUM

A majority of the voting members to the Board of Directors shall constitute a quorum.

A. Proxy voting will be permitted if the following condition is met.

The President of an affiliated chapter submits in writing to the Secretary of the Board a signed statement naming the person who shall be authorized to vote as a proxy member for his/her affiliated chapter.

ARTICLE VII - RESPONSIBILITIES

The Board of Directors shall represent the Society as the official voice for health-system pharmacists in Texas. The Board of Directors shall have charge of the property of the Society and shall establish regulations for expenditures and investment of funds, and the signing of checks. They shall have authority to make contributions of Society funds or properties to foundations or other organizations for research and educational activities of benefit to the health-system pharmacy field; to supervise and to select the editor of the Society publications; to make ultimate decisions regarding the acts of committees and officers on professional policy matters; to accept, on behalf of the Society, grants, contributions, gifts, bequests or devices to further the purpose of the Society; to do and perform all acts and functions not inconsistent with the Bylaws; and shall report actions taken on major policy matters at the next Annual Business Meeting.

CHAPTER IV - COUNCILS

The Councils set forth as follows are components of TSHP and shall operate to further the objectives of TSHP. The President Elect shall appoint, in consultation with the President, and with the approval of the Board of Directors, the chairmen, vice chairmen and members of each council, to serve a one year term from the Installation Luncheon at the Annual Seminar through the Annual Business Meeting the following year. The President shall appoint a TSHP officer to serve as liaison to each of the Councils.

ARTICLE I - FUNCTION

In working toward achievement of the objectives of the Society, each Council shall function in a developmental and advisory capacity, developing programs authorized by the Board of Directors in the major area of Society interest to which it is assigned. Each Council shall encompass a number of groups which may be activated to whatever degree is necessary to accomplish the objectives assigned to that Council.

ARTICLE II – AREAS OF INTEREST

A. COUNCIL ON ORGANIZATIONAL AFFAIRS

The Organizational Affairs Council shall be responsible for review and maintenance of the Society's governing documents, gathering and organizing documents for Society archives, conducting the balloting for all elections, identification and recognition of outstanding members throughout the state and any other related activities identified by the Board of Directors.

This council shall be composed of a council chairman, a vice-chairman, the chairman from each of the groups under this council and other members as appointed from the affiliated chapters. The Chairman may activate and utilize these groups as necessary to accomplish the goals of the Council. These may include:

1. Constitution Revision Group
2. History and Archives Group
3. Canvassing Group
4. Member Recognition Group
5. Policy and Procedures Manual Group

B. COUNCIL ON PROFESSIONAL AFFAIRS

The Professional Affairs Council shall be responsible for professional and scientific matters including: the development and improvement of the professional practice of pharmacy in organized healthcare settings; the development of standards, guides and related materials; and any other related activities identified by the Board of Directors.

This Council shall be composed of a council chairman, a vice-chairman, the chairman from each of the groups under this council and other members as appointed from the affiliated chapters. The Chairman may activate and utilize these groups as necessary to accomplish the goals of the Council. These may include:

1. Professional Issues Group
2. Related Practice Group
3. Student Chapter Group

C. COUNCIL ON PUBLIC AFFAIRS

The Public Affairs Council shall be responsible for review and interpretation of proposed legislation and actual changes in laws, rules, and regulations affecting public health and pharmacy practice; cooperating with and coordinating activities with allied organizations and agencies; and any other related activities identified by the Board of Directors.

1. Legislative Group
2. Political Action Group (PAC) - All funds shall be administered by the TSHP Treasurer and transactions approved by the Political Action Group as defined in the PAC Bylaws.
3. Legislative Lobbyist
4. ASHP Delegate Group

D. COUNCIL ON COMMUNICATION AFFAIRS

The Communication Affairs Council shall be responsible for the dissemination of information to the membership and to the general public through regular Society publications and other media; membership recruitment, development of member services and communications with affiliated chapters and to members living in areas of the State without an organized chapter, development of new methods of financing the organization; and any other related activities identified by the Board of Directors.

1. Public Relations Group
2. Publications Group
3. Membership Group
4. Development Group
5. At-Large Representatives Group

E. COUNCIL ON EDUCATION AFFAIRS

The Education Affairs Council shall be responsible for coordinating all continuing education functions sponsored or conducted by the Society. This shall include guidance and assistance in programming and funding the Society's educational and training activities, including the Annual Seminar, the Midyear practice Seminars and other forms of continuing education, and any other related activities that may be identified by the Board of Directors.

            1. Program Planning Group
          2. Program Funding Group
          3. Program Education Group

a. ACPE Coordinator
b. Newsletter CE Editor

4. Program Oversight Group

CHAPTER V – TECHNICIAN SECTION

ARTICLE I - MEMBERSHIP

A. The Technician Section shall consist of all technician members.

B. Technician Student Members. Persons who are currently enrolled in a Pharmacy Technician Training Program shall be considered "Student Members" of the Society. These persons shall receive the same benefits of membership and pay the same dues as the Pharmacy Student Members.

ARTICLE II

A. OFFICERS

The Officers of the Section shall be members of the Section.

The elected officers of a section shall be a Chair, a Chair-Elect, an Immediate Past Chair, a Secretary and Member at Large. The Chair-Elect shall be elected annually and shall ascend successively to the offices of Chair and Immediate Past Chair, serving one year in each of these positions. The Secretary and the Member at Large shall be elected every two years, in alternating years.

B. DUTIES OF THE OFFICERS

Chair: The Section Chair shall be the principal elected official of the Section. With approval of the Executive Committee, the Chair shall appoint committees as needed; shall be a member of the Section Executive Committee and shall serve as its Chair; shall be a member of the Board of Directors and shall report on the Section activities to the Board of Directors.
Chair-Elect: The Chair-Elect shall be a member of the Section Executive Committee and shall perform the duties of the office of the Chair whenever the Chair is unable to do so.
Immediate Past Chair: The Immediate Past Chair shall be a member of the Section Executive Committee and shall serve as Chair of the Executive Committee in the absence of both the Chair and the Chair-Elect.
Secretary: The Secretary shall be a member of the Section Executive Committee and shall serve as Secretary of the Section Executive Committee. The Secretary shall record and maintain minutes of all meetings of the Section and the Section Executive Committee and forward copies to the TSHP Office within thirty (30) days of the meeting. In cooperation with the Section Chair, the Secretary shall prepare an annual report.
Member at Large: The Member at Large shall be a member of the Section Executive Committee and shall serve as a representative of the Section Membership.

C. ELECTIONS

1.      A Committee of Nominations, appointed at the Chair’s discretion, shall present to the Section Secretary at the annual business meeting at least two candidates for the office of:
          a. Chair-Elect, annually
          b. Secretary, in every odd-numbered year
          c. Member-at-large, in every even-numbered year

Ballots shall be mailed to all section members no later than 60 days prior to the Annual Seminar. The results of the election shall be certified by the Society's Canvassing Committee no later than 30 days prior to the Annual Seminar. The Section’s Secretary shall notify all candidates of the results of the election.
Following their election, the officers elected by a majority of votes cast, shall be installed at the TSHP Annual Seminar during the Technician Section Business Meeting.

D. VACANCIES

If the office of an elected member of the Section Executive Committee becomes vacant, or an election cycle is missed, the Executive Committee shall fill such vacancy by appointment until such time as a duly elected replacement is installed. During the next annual nomination cycle, the Committee on Nominations of the Section shall present candidates for election to serve the remaining portion of the un-expired term.

ARTICLE III – COMMITTEES

A. EXECUTIVE COMMITTEE

The Section Executive Committee shall consist of the Chair, the Chair-Elect, the Immediate Past-Chair, the Secretary, the Member-at-Large and one member from the Board of Directors who shall serve as liaison to the Board of Directors. The liaison member shall be a voting member of the Committee. The members of the Executive Committee shall also serve as representatives on all active Councils.

B. OTHER COMMITTEES

The Chair shall appoint such additional committees as are deemed necessary to carry out the responsibilities and programs of the Section.

ARTICLE IV – MEETINGS

A. The Section shall meet at least once a year at the Annual Seminar. It may meet at other times at the call of the chair or upon application, in writing, to the secretary, by ten members of the Section.

B. The Section Executive Committee shall meet at least two times per year.

C. Five percent of the pharmacist members shall constitute a quorum for the annual business meeting. A majority of the elected members will constitute a quorum for the Section Executive Committee.

ARTICLE V – RESPONSIBILITIES

A. The Section shall plan, recommend and coordinate continuing education programs for its members.

B. The Section shall, in cooperation with the Council on Organizational Affairs and Council on Communication Affairs, expand and maintain membership recruitment services to members and non-members.

C. The Section shall provide guidance, and make proposals to the Board of Directors on policy issues involving their area of interest or expertise.

D. The Section shall develop guidelines and practice standards for pharmacy technicians.

E. The Section shall promote and foster the standards and objectives of the Society and Section.

F. The Section shall participate in activities for the advancement of the profession of pharmacy and pharmacy technicians.

G. The Section shall report, consolidate and delineate problems, issues and programs of general importance to the profession of pharmacy through its representation on the Board of Directors.

H. The acts of the Section shall in no way commit or bind the Society.

ARTICLE VI – AUTHORITY

A. The Section may not adopt, publicize, promote or otherwise convey any policy or principle in the name of the Society which has not been approved by the Board of Directors.

B. The Section may pursue any activity that is authorized by the Society.

C. Any matter presented for consideration directly to the Board of Directors may, prior to action by the Board of Directors, be referred for consideration and recommendation to the Section.

D. The Board of Directors shall approve an annual Section budget and have authority to establish guidelines for the expenditure of Section funds.

E. The Board of Directors shall have final authority over the proposals of the Society.

F. The Section shall not secure nor attempt to secure funds independently from sources outside the Society without prior approval from the Board of Directors.

G. If a matter is presented to the Section, in a called meeting, merely for the information of the Section, only acknowledgment of the information in the form of informal statements or suggestions shall be required in the records of the meeting.

H. If a matter considered by the Section, in a called meeting, requires no action from a higher Society authority, the action taken by the Section shall be expressed as "Voted" in the records of the meeting.

J. If a matter considered by the Section in a called meeting, requires action from higher Society authority, the action taken by the Section shall be recorded, dependent upon the extent of authority required for final action, as "Voted to Propose". Such action must be taken by the Section when making a proposal to the Board of Directors.

CHAPTER VI – STUDENT SECTION

ARTICLE I - MEMBERSHIP

The student section membership shall consist of all TSHP student members. TSHP student members shall automatically be enrolled as members of the student section when a student membership application is filed with TSHP.

ARTICLE II - RESPONSIBILITIES

A. The student section shall promote and foster the standards and purposes of the TSHP.

B. Through its representation on the TSHP Board, the student section may report, consolidate and delineate the problems, issues and programs of general importance to the profession and otherwise participate in formulating TSHP policies at meetings of the Society.

C. The section may not adopt, publicize, promote, or otherwise convey any policy or principle in the name of TSHP which has not been approved by the TSHP Board of Directors. The section may not adopt, publicize, promote, or otherwise convey any policy or principle which is contradictory to, or in conflict with, any official policy or principle of TSHP.

D. The student section may use the TSHP insignia in accordance with the guidelines established by the TSHP Board of Directors.

E. Acts of the student section shall not bind the TSHP.

ARTICLE III – EXECUTIVE COMMITTEE

A. MEMBERSHIP:

1. Membership of the Student Section Executive Committee shall consist of two student representatives from each College of Pharmacy in Texas to be appointed by the President-Elect. Students wishing to serve on the Executive Committee shall submit to the President-Elect a curriculum vitae and a letter of interest by March 1 of each year.

2. Affiliated Student Chapter Presidents shall also be Members at Large of the Student Section Executive Committee.

B. RESPONSIBILITIES:

1. The Student Section Executive Committee shall assist the Council on Education Affairs in planning the Student Session Programming at the TSHP Annual Seminar.

2. The Student Section Executive Committee shall foster and facilitate communication between TSHP Affiliated Student Chapter Presidents and the Texas Schools of Pharmacy.

C. OFFICERS:

Chair: The Chair, with approval of the Student Section Executive Committee shall appoint committees, shall serve as Chair of the Section Executive Committee, and shall be an observer to the TSHP Board of Directors reporting on activities of the Affiliated Student Chapters as well as the Student Section Executive Committee. The Chair will be appointed from the Student Section Executive Committee membership by the President-Elect.
Vice Chair: The Vice Chair shall be a member of the section executive committee and shall, in the absence of the Chair, perform duties of the office of the chair. The Vice Chair shall be appointed from the Student Section Executive Committee by the President-Elect.

D. VACANCIES

If a member of the Executive Committee becomes vacant, the TSHP President shall fill such vacancy for the unexpired term of office from the student section membership of the respective school where the vacancy was generated. If an office becomes vacant, the TSHP President shall fill such vacancy with immediacy from among the current membership of the Student Section Executive Committee.

D. MEETINGS

The Section Executive Committee shall have the authority to present (represent) section recommendations and activities to the TSHP Board of Directors.

ARTICLE IV - COMMITTEES

With the approval of the student section executive committee, the Chair shall appoint committees and other ad hoc groups as deemed necessary to carry the responsibilities and programs of the section.

ARTICLE V - MEETINGS

The section shall meet at least once a year during the TSHP Annual Seminar.

CHAPTER VII – INDUSTRY SECTION

ARTICLE I - MEMBERSHIP

Industry Section membership shall consist of those Society members who have common and/or unique interests, goals or practice settings relating to the pharmaceutical industry.

ARTICLE II

A. OFFICERS

1. The Officers of the Section shall be members of the Section.

2. The officers of the section shall be a Chair, a Vice Chair, the Immediate Past Chair, a Secretary and one Member at Large. The TSHP President-Elect will appoint all officers of the Section except the Immediate Past Chair, who ascends to this position after serving as Chair.

B. DUTIES OF THE OFFICERS

1. Chair: The Section Chair shall be the principal official of the Section. With approval of the Executive Committee, the Chair shall appoint committees as needed; shall be a member of the Section Executive Committee and shall serve as its Chair~~man~~; shall be a member of the Board of Directors and shall report on the Section activities to the Board of Directors.

2. Vice Chair: The Vice Chair shall be a member of the Section Executive Committee and shall perform the duties of the office of the Chair whenever the Chair is unable to do so.

3. Immediate Past Chair: The Immediate Past Chair shall be a member of the Section Executive Committee and shall serve as Chair of the Executive Committee in the absence of the Chair and the Vice Chair.

4. Secretary: The Secretary shall be a member of the Section Executive Committee and shall serve as Secretary of the Section Executive Committee. The Secretary shall record and maintain minutes of all meetings of the Section and the Section Executive Committee and forward copies to the Society Secretary and office within thirty (30) days of the meeting. In cooperation with the Section Chair, the Secretary shall prepare an annual report.

C. VACANCIES

If the office of a member of the Section Executive Committee becomes vacant, the President of the Society shall fill such vacancy until such time as a replacement is installed.

ARTICLE III - COMMITTEES

A. EXECUTIVE COMMITTEE

The Section Executive Committee shall consist of the Chair, the Vice Chair, the Immediate Past-Chair, the Secretary, the Member-at-Large and one member from the Board of Directors who shall serve as liaison to the Board of Directors. The liaison member shall be a voting member of the Committee

B. OTHER COMMITTEES

The Chair shall appoint such additional committees as are deemed necessary to carry out the responsibilities and programs of the Section.

ARTICLE IV - MEETINGS

B. The Section Executive Committee shall meet at least two ~~(2)~~ times per year.

C. Five percent of the active members shall constitute a quorum for the annual business meeting. A majority of the elected members will constitute a quorum for the Section Executive Committee.

ARTICLE V - RESPONSIBILITIES

Subject to the approval of the Board of Directors, the Section shall:

A. Plan, recommend and coordinate educational programs for its members.

B. In cooperation with the Communication Affairs Council, expand and maintain membership recruitment services to its members.

C. Provide guidance, and make proposals to the Board of Directors on policy issues involving their area of interest or expertise.

D. Develop guidelines and practice standards for their interest area.

E. Promote and foster the standards and objectives of the Society.

F. Participate in activities for the advancement of the profession of pharmacy.

G. Report, consolidate and delineate problems, issues and programs of general importance to the profession of pharmacy through its representation on the Board of Directors.

The acts of the Section shall in no way commit or bind the Society.

ARTICLE VI - AUTHORITY

A. The Section may not adopt, publicize, promote or otherwise convey any policy or principle in the name of the Society which has not been approved by the Board of

B. The Section may pursue any activity that is authorized by the Society.

C. The Board of Directors shall have authority to assign a specific matter to the Section for its consideration.

D. Any matter presented for consideration directly to the Board of Directors may, prior to action by the Board of Directors, be referred for consideration and recommendation to the Section.

E. The Board of Directors shall approve an annual Section budget and have authority to establish guidelines for the expenditure of Section funds.

F. The Board of Directors shall have final authority over the proposals of the Society.

G. The Section shall not secure nor attempt to secure funds independently from sources outside the Society without prior approval from the Board of Directors.

H. The Section shall not independently contact other organizations unless authorized by the Board of Directors or the President.

I. If a matter is presented to the Section, in a called meeting, merely for the information of the Section, only acknowledgment of the information in the form of informal statements or suggestions shall be required in the records of the meeting.

J. If a matter considered by the Section, in a called meeting, requires no action from a higher Society authority, the action taken by the Section shall be expressed as “Voted” in the records of the meeting.

K. If a matter considered by the Section in a called meeting, requires action from higher Society authority, the action taken by the Section shall be recorded, dependent upon the extent of authority required for final action, as “Voted to Propose”. Such action must be taken by the Section when making a proposal to the Board of Directors.

CHAPTER VIII – LIAISON WITH OTHER ORGANIZATIONS

ARTICLE I - REPRESENTATION

A member of the Society appointed as a representative of the Society to another organization shall represent the position of the Society and shall not be authorized to commit the Society without prior approval of the Board of Directors.

ARTICLE II - COMMITTEES

Representatives of the Society to liaison committees with other organizations shall be appointed by the President. The purpose of a liaison committee shall be to act as a service agency to its parent organization, and to discuss, and recommend solutions to issues of mutual interest. All recommendations and administrative regulations of a liaison committee shall be subject to approval by its parent organization.

CHAPTER IX – AFFILIATED LOCAL CHAPTERS

ARTICLE I - DEFINITION

Local organizations of health-system pharmacists may be affiliated with the Texas Society of Health-System Pharmacists.

ARTICLE II - MEMBERSHIP

Defined membership categories in affiliated local chapters shall be restricted to active, associate and honorary members as defined in Chapter I, Article I of these Bylaws. Persons not so classified may attend meetings of the affiliated local chapter upon invitation.

ARTICLE III - RESPONSIBILITIES

Affiliated local chapters shall foster the objectives of the Texas Society of Health-System Pharmacists.

A. Members of the affiliated local chapters shall strive to implement the professional policies of the Society among themselves and in the health-systems which they serve.

B. Affiliated local chapters shall send their President and President-Elect or their designated representatives to the Texas Society of Health-System Pharmacists Board of Directors meetings, as defined in Chapter III, Article V of the Bylaws.

C. Affiliated local chapters may not adopt, publicize, promote, or otherwise convey any policy or principles in the name of the Texas Society of Health-System Pharmacists which has not been officially adopted by the Society.

ARTICLE IV - ORGANIZATION

There must be a membership of ten (10) active members representing an entire county or group of counties before a group may be considered for affiliation. Each affiliated local chapter shall adopt a Constitution and Bylaws. The Constitution and Bylaws of affiliated local chapters shall be approved by the Board of Directors of the Society. All subsequent changes in the Constitution and Bylaws must be approved by the Board of Directors of the Society.

ARTICLE V - REPORTS

Reports of activities shall be submitted to the Board of Directors for review at Board Meetings.

ARTICLE VI - DISAFFILIATION

Failure of an affiliated local chapter to continue to meet the requirements as set forth in Chapter VII, Articles II-V of these Bylaws may be grounds for disaffiliation.

A. Articles of disaffiliation of affiliated local chapters shall be considered by the Board of Directors at a regularly scheduled meeting. Following these considerations, the President of the local chapter shall be notified 14 days and shall have the opportunity at the next scheduled board meeting to show cause why the disaffiliation should not occur.

B. Disaffiliation shall take place by majority vote of the Board.

C. A local chapter that has been disaffiliated may apply for affiliation as set forth in Chapter VII of the Bylaws.

CHAPTER X – ANNUAL BUSINESS MEETING

ARTICLE I

The Society shall hold an Annual Business Meeting in conjunction with the Texas Society of Health-System Pharmacists Annual Seminar.

ARTICLE II

Twenty members shall constitute a quorum for an Annual Business Meeting.

CHAPTER XI - MEETINGS

All meetings and minutes of the Society shall be open to the general membership.

CHAPTER XII - PUBLICATIONS

ARTICLE I – OFFICIAL PUBLICATION

The Texas Society of Health-System Pharmacists shall have an official publication.

ARTICLE II - EDITOR

The Editor of the Society's official publication shall be appointed by the Board of Directors for a period of two (2) years. The Editor shall attend meetings of the Board of Directors of the Society.

CHAPTER XIII - AFFILIATION

The Texas Society shall be affiliated with the American Society of Health-System Pharmacists.

CHAPTER XIV – OFFICIAL INSIGNIA

The official insignia of the Society shall be defined by the Board of Directors and may be changed from time to time at it deems appropriate.

CHAPTER XV - LIQUIDATION

In the event of the liquidation and dissolution of the Society, any properties, funds or monies, securities or other assets remaining in the treasury of, or to the account of, the Society shall be disposed of as follows:

A. All liabilities and obligations of the Society shall be paid and discharged, or adequate provision shall be made therefore;

B. Assets held by the Society subject to legally valid requirements for their return, transfer or conveyance, upon dissolution and liquidation, shall be returned, transferred or conveyed in accordance with such requirements; and

C. All remaining assets held by the Society shall be transferred or conveyed, without obligation or restriction, to the American Society of Health-System Pharmacists to be used in whatever manner it shall deem appropriate.

CHAPTER XVI – PARLIAMENTARY PROCEDURE

Robert's Rules of Order, latest revised edition, shall prevail at all meetings of the Society except where contrary to this Constitution and Bylaws or any standing rule.

CHAPTER XVII - AMENDMENTS

Any proposition to alter or amend these Bylaws shall be submitted in writing to the Secretary by two or more active members and read at the Annual Business Meeting of the Society.

Within 60 days after the Annual Business Meeting, the Secretary shall submit by mail, to any active and honorary member of the Society, proposed amendments. Members shall indicate on the ballot approval or disapproval of the proposed amendments and return the ballot to the Canvassing Committee by mail within the deadline shown on the ballot. A majority of votes cast is required for approval.