January 17, 2004 Board Meeting Summary
TSHP Annual Headquarters

Austin, TX

• The Foundation is awaiting acceptance of the invitation to the U.S. Surgeon General to serve as the 2004 TSHP Annual Seminar Keynote Speaker.  Brian Meyer of ASHP has also been invited to present a federal legislative update.

• The Foundation will hold a contributors’ recognition breakfast during the TSHP Annual seminar.

• A meeting will be held during the Seminar between the leadership of Alcalde, the Foundation and TSHP in order to plan for the future interrelationship of the three groups.

• Following the 2003 Audit, adjusting entries will be made to clear up intercompany funds and a separate tracking of Alcalde income and expenses will be established beginning in 2004.  A balance sheet audit will be undertaken by John Cantwell, CPA, in order to establish firm beginning balances for 2004.

• Staff was directed to research the Foundation’s allocation of premium for director and officer liability insurance and fiduciary coverage.

• An investment policy was given preliminary approval, subject to final review by Board members following the meeting.

• Scholarship funds maintained in separate money market accounts for the past two years will be consolidated and invested in accordance with the new investment policy by Legg Mason.
  A policy of maintaining 90 days of operating funds within the checking account of the Foundation was established, with all other funds to be invested to maximize income.

• A check signing policy and procedure was approved.

• The Board gave preliminary approval to a conflict of interest policy.  Additional information from ASHP will be obtained and the policy finalized at a future meeting.

• Scholarships for the Central Texas SHP fund (Julie Simcik, UT) and El Paso SHP second fund (Lisa Frietz, UH) were approved.  For 2004-05 Scholarships will be made available for the Ginsburg, CTSHP, EPASHP, AASHP, GCSHP, Leonard, Tamble and Lawson-McRee funds.

• The Board agreed that no limits would be placed on the number of posters to be accepted for the 2004 Annual Seminar. 

• The Task Force on R&E Board Structure presented its final recommendations for modifications to the Constitution and Bylaws.  The new document will be distributed following final approval by the Board in April

• A new Task Force on Developing  Long Term Industry Relationships reported, noting that about 20 corporations have been identified as an initial group to determine which could serve as potential partners for the Foundation.  From this group, 2 or 3 companies will be identified for developing a long term relationship.

• The Raffle Committee will be gathering items for the fund raising event during the 2004 annual seminar.

• The Deadline for the 2004 Internship Program is February 5.

• The next Board meeting will be held April 16 in Houston in conjunction with the TSHP Annual Seminar.