·       Projects funded by grants must be within the mission and scope of the objectives of the TSHP R&E Foundation.

·         Projects should be research oriented and follow the scientific method, with reportable outcomes.  Priority will be granted to projects that are research oriented.  Non-research oriented projects will be considered for grant funding, based upon the overall contribution to the professional and public benefit of the project.  Projects that involve human research, as defined by HHS and FDA regulations (45 CFR 46 and 45 CFR 50), must first have been submitted to the local Institutional Review Board (IRB) prior to submission of the grant request.  Evidence of at least IRB submission must be provided with the grant request.  Evidence of IRB approval must be provided before funding will be sent to the grant awardee.  Should IRB approval not be obtained by the awardee prior to submission and the approval be subsequently denied, the grant request and award will be void. 

·      The Foundation does not award grants to individuals, but to organizations which agree to serve as project and fiscal manager. 

o      Upon notification of grant award approval, the sponsoring organization must provide a signed agreement for oversight of disbursement of the funds in accordance with Foundation guidelines prior to issuance of payment of the grant award by the Foundation.

·      Preference is given to organizations which are represented in the grant request by current TSHP members.  If funding is available, grant requests from organizations not represented by TSHP members may also be considered.

·      Grant awards will fund only qualified direct expenses, which include:

o     Travel or administrative overhead expenses required for the conduct of the project or presentation of its results.

o     Specialized equipment or materials necessary for conduct of the project which are not ordinarily available from the organization’s operational resources and which must be procured from an outside source.

o     Salary or wages for consultants outside of the organization’s employment whose expertise is required for conduct of the project.

Indirect costs not to be funded include internal organizational fees assessed for administration of the grant funds.

·      Grant requests may be submitted to supplement project funding for qualified direct expenses which may be partially or not funded by the applicant organization or other parties (e.g. unbudgeted operational expenses, other grant awards, charitable donations).

·      The annual grant fund and submission deadline will be established and published by the Foundation’s Board of Directors.

·      Grant request submissions must be in accordance with guidelines as published annually for grant applications.

·         Grant request submissions must be received by the Foundation by the end of normal business hours on the date established as the deadline.  Grant requests received by the established deadline will be referred to the Grants Chair.  Additional information may be requested following receipt of the grant submission or prior to final Foundation approval.  The Foundation’s President shall appoint an ad hoc committee to review the grant applications.  The Grants Chair shall report the recommendation(s) of the committee to the Foundation for the next scheduled Board of Directors meeting.

·      Grant request submissions must be received by the Foundation by the end of normal business hours on the date established as the deadline.  Grant requests received by the established deadline will be considered and referred by the Grants Chair to the Foundation at the next regularly scheduled Board of Directors Meeting.  Additional information may be requested following receipt of the grant submission or prior to final Foundation approval.

·      Upon awarding of a grant, the Foundation Board may, at its discretion as a condition of the award, specify requirements for reporting the results of the project upon its completion.

Grant Request Submission Guidelines:

·      Limit to ten pages, double-spaced, with one-inch margins and Times Roman or Arial font no smaller than 10-point

·      Proposal Title – the title should clearly identify the goal or objective of the project

·      Proposal Summary – clearly and concisely in one paragraph summarize the request and indicate the grant award amount requested

·      Introduction - clearly identify the following and provide contact information for all designated individuals and sponsoring organization:

o      The requesting organization and individuals involved in the project, as well as their qualifications and responsibilities

o     The project supervisor and budget administrator with responsibility for conduct of the project, funds disbursement and communication with the Foundation prior to and following awarding of grant funding

o     The organization which will receive the funding and all parties responsible for signing the award agreement

·       Purpose of the Project - identify the needs to be met or problems to be solved by the project

·       Objectives – state the project’s objectives and the measurable benefits to be gained by funding of the project

·       Methodology – state the activities, as well as any statistical analysis methods,  to be employed to achieve the project’s objectives

·         Results/Outcomes – state the results and outcomes/benefits to be measured and how they will be reported

·       Project Timeline – provide a table of major project activities to be achieved from the beginning through the end of the project and its presentation, with date deadlines for all activities

·       Budget – delineate all direct costs to be funded by the grant award, as well as any additional funding sources provided by the applicant organization or other parties.

     The Foundation Board of Directors will review your request at the next regular meeting.  Additional information may be requested prior to final approval.  Reporting requirements for the project will be defined at the time the grant is awarded.

     Grants are only payable to organizations (e.g. hospital, college) which must sign a contract for oversight of disbursement of the funds.  Grant funds will not be distributed until a signed contract is received.